FOOD VENDORS
Thank you for your interest in participating in this year's Pacific Coast Dream Machines event! We’re thrilled to have you consider joining us. By being a vendor at this event you are helping to support the Coastside Adult Day Health Center, a local non-profit that organizes this event to raise money to fund their operation. If you have any questions not addressed in the information provided, please don’t hesitate to reach out – we’re happy to assist.
Vendor approvals will be based on several factors, including the variety and quality of products and food offered, the overall appearance and presentation of your display, and how well your offerings align with the event's demographics. We look forward to reviewing your application and potentially welcoming you to this exciting celebration of creativity and innovation.
FAQs
VENDOR HEALTH DEPT APPLICATION
ALL VENDORS except those with Annual San Mateo Health Department Permits will need to fill out this Application in addition to their Event Application:
Here is also a link to the application on the San Mateo Health Department Website: Vendor Application
FOOD SAFETY QUIZ
ALL VENDORS except those with Annual San Mateo Health Department Permits or who have a Food Manager or Food Handler Certification will need to fill out this Food Safety Quiz:
Here is also a link to the Food Safety Quiz on the San Mateo Health Department Website: Food Safety Quiz
HANDWASHING REQUIREMENTS
ALL VENDORS will be required to follow the procedures and requirements of the San Mateo County Health Departments for Handwashing Stations and Warm Water.
Here is also a link to the Handwashing and Warm Water Requirements on the San Mateo Health Department Website: Handwashing Requirements
HEALTH RISK CATEGORIES
There are two types of permits which are based on the risk of the food operation:
RISK CATEGORY 1A – all food is prepackaged, no on-site food preparation. No sampling is done in this category.
RISK CATEGORY 1B – all food is prepackaged (with the exception of beer and wine service, which is acceptable), no on-site food preparation. Sampling is allowed if no complex food preparation is needed. Handwash station required.
RISK CATEGORY 2 – open food, on-site food preparation. Food will be handled and/or prepared on-site.
SAN MATEO COUNTY FOOD WARE ORDINANCE
ALL VENDORS will be required to follow San Mateo County's Food Ware Ordinance. Foodware must be made from nonplastic, compostable, natural fiber-based materials such as paper, sugarcane, wheat stalk/stem, wood, hay, etc
Here is also a link to the Food Ware Requirements on the San Mateo County Website: Food Ware Requirements
TFF REQUIREMENTS (ANY FOOD VENDOR THAT IS NOT A FOOD TRUCK)
Temporary Food Facilities will be required to follow the San Mateo County TFF Food Requirements.
Here is also a link to the TFF Requirements on the San Mateo County Health Department Website: TFF Requirements
Non-Profit Temporary Food Facilities will be required to follow the San Mateo County TFF Food Requirements.
Here is also a link to the TFF Requirements on the San Mateo County Health Department Website: Non-Profit TFF Requirements
Before the Show + Preplanning
What Can't You Sell
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Sales of bottled water and alcoholic beverages is not permitted. If you change your menu items before the event you must let us know as we look to make sure there is no overlap between food vendors to ensure the best chance of success for each vendor.
Accommodations / No Camping
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No camping is allowed inside the event area. If you plan to arrive the day before the show you must find alternative options for accommodations. If you have any questions or need help sourcing something please let us know.
Power
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Vendors may use whisper-quiet CARB-approved generators, you must comply with all Fire Department rules and regulations. Including grounding your generator and having a fire extinguisher that is new or has been serviced within 1 year. For more information please refer to the local fire guidelines
Setup + During Event Show
Arrival Instructions
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Follow all directions regarding your arrival - due to this event being an active airfield we will either need to escort you to your space.
Trash and End of Show Breakdown
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All trash, equipment and supplies must be removed after the end of the show by 6 p.m.
Amplified Music
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If you plan to use a sound system please be respectful of your neighbors, and if it becomes an issue our team will ask you to turn off your music.
General Event Rules
Vendor Qualification
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To qualify as a vendor you must be selling a product on-site and are approved by our staff based on specific vendor criteria- we make no guarantees to all vendors that apply that you will be approved.
Subletting Space
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You may NOT sublet your space with another vendor
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Pricing is based on size- if none of the listed sizes fit your needs please let us know and we can get you pricing
5’ x 5’ Space (Food Cart) - $425 + Health Dept TFF Permit Fee
10' x 10' Space - $625 + Health Dept TFF Permit Fee
10' x 20' Space - $725 + Health Dept TFF Permit Fee
Food Truck - $725 + Health Dept MFF Permit Fee
If you have more than one vehicle and more than the allowed staff per space: You will need to purchase spectator tickets for your additional staff and they will need to park their vehicles in the spectator parking lot. (Parking is free) Tickets can be purchased at Eventbrite
Extra tickets are $35 in advance or $40 at the gate for adults (age 18-64)
$20 in advance or $25 at the gate for ages 11-17 and 65+
Free for kids age 10 and under with paying adult.
Vendors will be approved on an ongoing basis, due to the limited space at the event some applications may be waitlisted in case a vendor has dropped. We will notify you if you have been waitlisted to see if you would like to continue to wait to see if an opening arises.
Once you are approved you will be sent an invoice for your space fee, and all fees must be paid by the invoice due date to avoid forfeiting your space, which will be given to another vendor.
We strongly recommend that vendors set up on Saturday, as show day tends to be quite hectic. Vendors with larger or more complex setups, such as trailers or large trucks, are especially encouraged to arrive on Saturday to ensure a smooth setup process.
Setup hours on Saturday are from 12:00 PM to 4:00 PM. Upon arrival, please contact us so we can arrange for an escort onto the premises. This process helps maintain safety and organization as we prepare for the event.
Saturday Setup
Sunday Setup (Day of Show)
For day-of-show setups, vendors must arrive between 7:00 AM and 9:00 AM. If you plan to arrive during this window, it is essential to unload your items quickly, park your vehicle behind your designated space, and be fully set up and show-ready by 10:00 AM when the event opens. If you arrive outside of these hours you will not be allowed to setup in the event due to safety regulations and you will forfeit your space fee.
Given the limited time available for day-of-show setup, we strongly recommend planning to arrive and set up on the Saturday prior to the show. This ensures a smoother and less rushed experience for everyone involved.
As the event takes place at an active airfield, it is crucial that you dismantle your setup promptly after the show concludes at 4:00 PM. All vendors must be fully packed up and off the airfield by 6:00 PM.
Additionally, it is essential that you leave your space clean and free of any trash or supplies. Any debris left behind poses a safety risk for aircraft operations and will result in the vendor being prohibited from participating in future events. Your cooperation in maintaining the cleanliness and safety of the airfield is greatly appreciated. Thank you for your understanding!
You will only be provided the space for your activation.
Please be aware that this event can be very windy. It is paramount that you bring weighted materials to secure your booth, signage, and any other loose items (Please note that the sandbags that are sold with many tents may not be enough to weigh your tent down, we recommend either staking the tents or looking for large sandbags or cinderblocks.)
You are allowed to put up signage, tables and chairs but we ask that you try to stay within your space and be courteous to your surrounding vendors.
For any specific questions not outlined in here please either
Eemail us at Events@Megalith.Agency or
Call at (831) 216-8222
Demographics
The event attracts a strong family-oriented audience, driven by a shared desire for seasonal activities that are both engaging and family-friendly. The demographic skews male, reflecting a trend seen in similar automotive and aerospace events. With a median family income of approximately $175,000, attendees represent an affluent audience seeking quality experiences that cater to all age groups.